Manage Contacts in Office 365

Here are some quick easy steps to follow on how to update contacts/ people.

Create a contact

  1. First, sign-in to Office 365
  2. After, select the menu icon.
  3. Then, choose People.
  4. Click New.
  5. Select Contact.
  6. Enter New contact information.
  7. Last, select Save to store contact information. 

Create a group

  1. Sign in to Office 365 
  2. Next, select the app launcher icon Office 365 app launcher icon.
  3. After, choose People.
  4. Next to Groups, select the Add button or click create group.
  5. Then, Choose a name, enter a group name that briefly captures the spirit of the group.
    Office 365 Creating a Contact Group Step 4 328x569
  6. To assign an abbreviated name to your group which will be part of the group URL, in the Group ID box click Edit Edit.
    Office 365 Creating A Contact Group Step 5
  7. However, if you see “this address is already being used”, try something different. Note that once you choose a group ID, it cannot be changed. 
  8. Then, Add a description, enter a detailed description of the group to help others understand its purpose. This description will be included in the welcome email when others join the group.
    Office 365 Creating A Contact Group Step 7
  9. In Privacy, do one of the following:
    • To create a group in which anyone within your organization can view its content and become a member, choose Public.
      Office 365 Creating A Contact Group Step 8 Part 1
    • Or you can select Private to create a group in which membership requires approval by a group owner and only members can view group content. Select box next to “send copies“so subscribers can receive an email and calendar event notifications in both their group inbox and personal inbox.Office 365 Creating A Contact Group Step 8 Part 2
  10. Last, click Create.
    Office 365 Creating A Contact Group Step 9

Import contacts from another email account

  1. Sign in to Office 365.
  2. After, select the app launcher icon Office 365 app launcher icon .
  3. Choose People.
  4. Then click options icon Settings Icon - Office 365 in the top right of the page.
    Office 365 Import Contacts From Another Email Account Step 3
  5. Select People.
    Office 365 Import Contacts From Another Email Account Step 4
  6. Next, click Import contacts page click on type of Email you would like to import from.
  7. Last, follow instructions detailed on what type of email you need to import contacts from.

Delete a contact

  1. First, sign in to Office 365.
  2. Then, click the app launcher icon Office 365 app launcher icon.
  3. After, choose People.
  4. Next, select the contact you would like to delete.
    Office 365 Delete a Contact Step 3
  5. After, click Delete.
    Office 365 Delete a Contact Step 4

 

 

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